Facilities Assistant

Skills at this level

Building Systems Maintenance

— Inspects, maintains and repairs mechanical, electrical, plumbing and HVAC systems to keep buildings functional and safe, diagnosing which subsystem is at fault and deciding whether to repair, defer or escalate.

Facility Inspections

— Conducts routine and safety inspections of buildings and grounds along prescribed checklists, logging findings and spotting deviations that signal a developing problem.

CMMS/FMS Work-Order Management

— Records equipment audit entries, readings and system-performance data into facilities management / computerized maintenance management software, raising, tracking and closing work-order tickets against completed work.

Contractor Coordination

— Dispatches and oversees contracted landscaping, snow removal, janitorial and scheduled-maintenance vendors — confirming visits, verifying work completed against the work order and ensuring compliance with safety and security protocols.

Parts and Supply Inventory Control

— Monitors inventory levels for facility supplies and spare parts, orders items against established stock thresholds and approved vendors, and keeps maintenance stock adequate for planned and reactive work.

Preventive Maintenance Scheduling

— Plans and executes recurring equipment audit and preventive-maintenance routines, adjusting frequencies and CMMS configurations based on observed performance and asset history.

Facility Safety and Emergency Protocols

— Implements health, safety and security protocols during operations and supports emergency-response procedures, conducting safety checks and codifying response steps for the site.

Janitorial and Building Services Oversight

— Ensures building services meet occupants' needs — cleanliness, catering, vending and communications infrastructure — resolving varied day-to-day service requests within set procedures.

Vendor Performance Assessment

— Evaluates the scope and quality of contracted services against agreements, reconciles invoices to work performed, and advises on renewal or change where standard arrangements no longer fit.

Facility Procedure Development

— Creates and standardizes facility maintenance procedures, inspection standards and CMMS workflows across a site or multiple facilities, and trains peers on their execution.