Facilities Coordinator

Skills at this level

Facility Inspection and Preventive Maintenance

— Conducts routine and scheduled inspections of buildings and systems, identifies defects and risks, and coordinates preventive maintenance to keep facilities operational and compliant.

Computerized Maintenance Management System (CMMS)

— Logs inspection findings, generates and tracks work orders, and schedules preventive maintenance and vendor visits in a CMMS to manage the lifecycle of facility assets and repairs.

Vendor and Contractor Coordination

— Selects, schedules, and oversees maintenance contractors and service vendors, confirming site access, verifying work quality, and reconciling invoices against completed work.

Facilities Budget and Cost Management

— Builds and administers operating and capital facilities budgets, forecasts spend, and evaluates cost-versus-quality trade-offs across maintenance, vendor, and project decisions.

Space Planning

— Plans and optimizes the allocation and use of workspace across sites, using space-planning and CAD tools to support moves, refits, and changing occupancy needs.

Regulatory and Safety Compliance

— Ensures facilities meet applicable safety codes, environmental laws, and accessibility standards, documents compliance, and remedies deficiencies found in inspections and audits.

Facilities Project Management

— Plans and delivers concurrent facilities projects — repairs, refurbishments, system replacements, and moves — phasing work to control downtime, timeline, and budget.

Building Automation and Systems Management

— Operates and monitors building automation systems (BAS) governing HVAC, lighting, and mechanical plant to maintain occupant comfort, uptime, and energy performance.

Energy Management and Sustainability

— Tracks facility energy and resource consumption and implements environmental initiatives that align building operations with corporate social responsibility and sustainability goals.

Risk Management Policy Development

— Develops facilities risk management policies covering asset protection, business continuity, and hazard mitigation across single sites or multi-building portfolios.

Portfolio and Capital Planning

— Plans the long-term condition, renewal, and expansion of the building portfolio, prioritizing capital investment across current and future facilities and systems.

Facilities Team Leadership

— Supervises and develops facilities coordinators, supervisors, and professionals across sites and shifts, coordinating their work and mentoring toward increased responsibility.