Procurement Coordinator
manufacturing › Purchasing / Procurement · S2 — S2 — Support Specialist · Support
An entry-to-developing level purchasing professional who supports sourcing and order activities under regular guidance.
Median pay · United States · annual
$44,288 USD
▲ +15% vs S1 on this ladder
Typical range ()
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What this role is
An entry-to-developing level purchasing professional who supports sourcing and order activities under regular guidance. At the Support Specialist (S2) level, the role owns a defined queue or customer set, standard issues within known procedures, and drives customer satisfaction for own queue. None.
What this level does
- Process a varied caseload of requisitions end to end — verifying approvals, selecting from approved vendors, raising the PO and tracking it to receipt — working to given deadlines and priorities
- Solicit quotes from established suppliers for routine buys, compile the responses into a comparison, and recommend the standard low-cost option
- Reconcile receiving discrepancies, short shipments and pricing mismatches with vendors, escalating only where the resolution falls outside standard procedure
- Maintain and update supplier records, item catalogues and pricing data in the ERP so downstream users have accurate purchasing information
- Knowledge applied
- Broad knowledge of purchasing procedures and the ERP transactions; carries out multi-step requisition-to-receipt tasks against given priorities.
- Complexity & problem solving
- Semi-routine work; recognizes when a receiving or pricing discrepancy needs a non-standard step and follows guidance on new tasks.
- Collaboration & interaction
- Routine contact with established vendors and internal requesters to keep orders moving.
- Typical experience
- 1–2 years; some related purchasing experience.
Skills at this level
- Requisition-to-PO Processing
- — Converts approved requisitions into purchase orders — verifying approvals and account coding, selecting from approved vendor and catalogue entries, and issuing the PO through the procurement system.
- Procurement/ERP Data Management
- — Maintains requisition, PO, supplier master, catalogue and pricing data in procurement/ERP systems such as Oracle Procurement or Microsoft Dynamics GP so purchasing records stay accurate and retrievable.
- Three-Way Matching & Receipt Reconciliation
- — Matches purchase orders against packing slips/receipts and invoices, identifies short shipments, price and quantity mismatches, and reconciles them with vendors and receiving.
- Bid Solicitation & Quote Comparison
- — Requests quotes and bid proposals from suppliers and compiles them into a like-for-like comparison on price, quality, availability and delivery to support a buying decision.
- Supplier Research & Evaluation
- — Researches and evaluates suppliers on price, quality, selection, service, support, availability, reliability and production/distribution capability to inform sourcing of routine and non-catalogue items.
- Order Expediting
- — Tracks open purchase orders, chases late or at-risk deliveries with vendors, and judges when a supply timing gap threatens operations, escalating or re-sourcing as needed.
- Vendor Discrepancy & Dispute Resolution
- — Works directly with suppliers to resolve delivery misses, quality rejects, pricing errors and invoice disputes, escalating those that fall outside established procedure.
- Purchasing Procedure Documentation
- — Documents and standardizes purchasing procedures, PO templates and system workflows, and adapts or creates them for unprecedented situations within the procurement operation.
- ERP Purchasing Configuration
- — Sets up and troubleshoots the procurement system's approval routing, catalogue/punchout entries and vendor master data standards that govern how transactions flow.
- Purchase Order Record-Keeping
- — Maintains organized records of purchasing transactions, receipts and payments so that order history and audit evidence can be produced on request.
- Working Lead / Peer Guidance
- — Allocates and reviews the purchasing support workload, coaches less experienced clerks and buyers through non-routine transactions, and acts as the team's reference point without formal supervisory authority.
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As of · 2026-07-30
Edition · canon-v2@2.1.0-complete
Source · canon-v2 cell + salary-benchmark (model)
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