Land Administration Assistant
industrial_energy_operations › Land / Property · S1 — S1 — Support Associate · Support
Entry-level support role assisting with land records, lease documentation, and property administration for energy and mining projects.
Median pay · United States · annual
$37,323 USD
Typical range ()
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What this role is
Entry-level support role assisting with land records, lease documentation, and property administration for energy and mining projects. At the Support Associate (S1) level, the role owns a single task type or queue, routine, well-defined requests, and drives individual transactions. None.
What this level does
- Pull deed and property records from county and courthouse indexes and file them against the correct parcel following step-by-step instructions from senior staff
- Enter ownership, legal-description, and parcel data into land records and GIS layers as directed, flagging entries that do not match the assignment sheet
- Assemble easement and access-agreement document packets from provided templates, checking that named parties and parcel numbers are present
- Log incoming landowner correspondence and route calls and inquiries to the assigned agent, taking messages with parcel and contact details
- Knowledge applied
- General knowledge of land-records routines — how to pull deeds, enter parcel data, and assemble document packets from templates under detailed instruction.
- Complexity & problem solving
- Routine, prescribed tasks with readily available answers; escalates anything not matching the assignment sheet.
- Collaboration & interaction
- Completes own record-pulling and data-entry tasks; routes landowner inquiries to the assigned agent.
- Typical experience
- 0–1 years; minimal land or records experience.
Skills at this level
- Title Research & Chain of Title
- — Traces ownership through recorded deeds and courthouse indexes, building run sheets that document chain of title with instrument numbers and recording dates to confirm who holds the parcel.
- Run Sheet & Ownership Report Preparation
- — Compiles run sheets, property reports, and mineral-ownership and lien listings for a project tract, presenting research findings in the format acquisition agents rely on.
- Liens, Minerals & Easement Identification
- — Reads legal descriptions to identify existing liens, mineral interests, and prior easements affecting a parcel, and flags encumbrances that could impede acquisition.
- Easement & Access Agreement Documentation
- — Assembles and drafts easement, temporary-workspace, and access-agreement documents from standard forms, populating legal descriptions, parties, and compensation figures for agent review.
- Digital Title Verification
- — Uses digital title-verification systems to check property ownership records and reconciles discrepancies against source deeds so access rights for infrastructure projects are accurate and timely.
- GIS Parcel Records
- — Enters and maintains parcel data, ownership, and easement layers in GIS so land records stay reconciled with acquisition documents through recording.
- Right-of-Way Regulatory Literacy
- — Applies federal, state, and local recording and right-of-way requirements to document packages and filing steps, adjusting for the rules of a given jurisdiction or agency.
- Land Records Reconciliation
- — Cross-checks ownership, acreage, appraisal figures, and legal descriptions across Lease Records, Division Order, and Regulatory files to catch and resolve inconsistencies before transactions proceed.
- Landowner Correspondence Handling
- — Logs and tracks landowner outreach — survey-permission requests, mailings, and signature returns — routing inquiries and maintaining accurate contact and status records per parcel.
- Land-Support Procedure Development
- — Creates and documents standardized run-sheet formats, curative checklists, and document-package standards for adoption across the land-support group.
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As of · 2026-07-30
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